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Tracking obligations to
suppliers, controlling cash flow, and making sound cash management
decisions is now easier than ever
You need to make sound cash management decisions about which
bills to pay and when to pay them. You need an analysis of who
gives you the best discounts and which vendors you buy from most
often. OPEN SYSTEMS® Accounting Software (OSAS)
Accounts Payable application helps you to track your obligations
to suppliers and to control your cash flow. It's also your key to
paying bills, printing checks, and monitoring the distribution of
your expenses.
It's easy to keep your accounts up to date and take advantage
of available cash discounts with user-defined terms, aging
periods, and cutoff dates. Assess your financial position by
producing timely reports. You'll save time and money with the
ability to quickly review outstanding payments by vendor and
select which payments to hold or release. You can pay all
invoices, or prepay or split your payment.
Improve your efficiency with quick entry and defaults on
headers. They allow you to set up fields and header screens so
that you can skip over fields and default the values as you
choose.
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The Vendor Inquiry Screen lets you view vendor information.
You can also access outstanding invoices, vendor comments, and payment
history.
OSAS Accounts Payable Offers Choices and Flexibility with
These Key Features:
- Transaction batching makes it easy to enter, print and post
large volumes of transactions.
- You'll have online access to vendor information, vendor
comments, and inventory item quantities, costs, and prices
through information windows.
- Easily view and select outstanding payables to be released
for payment on a horizontal line-item entry screen. Select
them based on vendor, due date, and discount date criteria.
- You'll be able to analyze trends in your payables. Summary
history tracks activity by period to provide the information
you need to effectively manage your business.
- Define vendor terms according to your arrangements with
vendors. The flexible terms function lets you set up and
define terms for each vendor.
- You can void a check out of the history file. The Open
Invoice file is then re-created from history, and all General
Ledger and Bank Reconciliation transactions are reversed.
- You'll have additional lines of description available for
your vendors and items.
- Compound taxes for multiple localities such as state,
county, and city. Canadian tax handling (GST/PST) is also
supported.
- Save money on reorders by accessing the cost of
previously-purchased merchandise.
- You'll be able to determine which vendors are most reliable
and which offer the best prices by looking at detail history.
- Trace payment information to the order through the Open
Invoice file. Easily determine if an invoice has been paid.
- You specify the vendor name and street address to print on
checks.
- The Backorder Allocation Report lets you know when
backorders can be filled.
- Requisition items for use internally and for customer's
jobs. In addition, the material requisitions system
automatically backorders requisitions that can't be filled.
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- Online material requisitions provide an easier way to print
the material requisitions you're currently working on.
- You can create your repetitive payables automatically with
the recurring invoice feature, saving data entry time.
- Multiple warehouses per material requisition lets you
requisition items from several warehouses.
- Form 1099-MISC reporting with magnetic media helps you meet
government tax reporting requirements regarding
subcontractors.
- You can track lotted inventory at the time of receipt.
Determine which vendor you purchased each lot from. Capture
vendor, transaction ID, and unit cost for each lot.
- The time-saving Restartable Transaction Post function speeds
recovery from hardware problems and power failures. You won’t
have to restore from backup if there is a problem with the
post.
- E-mail and web site address fields in the Vendor File help
you make online contact with your vendors.
Accounts Payable Reports:
- Purchases Journal
- Miscellaneous Debits Journal
- Material Requisitions Journal
- Open Invoice List
- Cash Flow Report
- Check Register
- Vendor Analysis Report
- Aged Trial Balance
- Backorder Allocation Report
- 1099 Forms
- Vendor Detail History Report
- Payments History Report
- AP Analysis Report
- Purchase Analysis Report
- Vendor Activity Report
- Vendor Purchase History Report
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